AIMS-LAN Base Components

Equipment Information

Equipment Information provides you with relevant information to manage equipment maintenance. Examples include: equipment history, warranty information, risk/inclusion, manufacturer and model specific details, HIPAA information, life-cycle costing, contract detail, parent-child relationships and pre-assigned maintenance personnel.

Risk/Inclusion Factor

Through AIMS Risk/Inclusion Factor you can establish a risk-based prioritization system. These factors become the basis to determine which equipment should be included in your equipment management program and when to schedule periodic PM inspections.

· Medical Equipment factors are based on AHA’s Five Category Risk Assessment.

· Utilities Management factors are based on JCAHO’s Utilities Management Program [PTSM PL.4.1.].

· Life Safety compliant.

Equipment Duplication

Duplication speeds data entry when adding new equipment. Equipment information and PMs are duplicated in one step. Specific data, as in serial number, cost center and PM scheduled date can be easily changed.

Life-Cycle Costing

Each piece of equipment can be classified by asset category and assigned an estimated useful life and depreciated life.

Information Services

Tracks all IS-related information and devices associated with a specific piece of equipment.

Data Expansion

The equipment Data Expansion lets you define up to twenty-three fields to meet your specific data needs.

Troubleshooting Guide

This is a place for you and your staff to enter unique repair information and technical knowledge about types of equipment.

Preventive Maintenance Scheduling

Preventive Maintenance (PMs) can be scheduled by individual equipment or globally by equipment type. PMs can be based on defined periods or consumed hours (metered), can be turned on/off seasonally, or have floating or fixed due dates. Also, required parts and materials can be listed on the PM.

Fixed & Floating PMs

You can schedule PMs on a fixed or floating cycle.

Manufacturer/Model Specific PMs

You can set default PM procedures for manufacturer/ model combinations.

Managing PM Schedules

You can set scheduled PMs to be bypassed during the off-season (e.g., for air conditioners or sprinkler systems).

You can set a grace period (e.g., end-of-the-month) from the scheduled due date before a PM is “past due.”

Work Orders

Work Orders track all work requests from PM to repairs for in house and contract labor and material. Over 17 included reports provide open, closed, PM and non-PM information.

Quick Open/Close

Quick Open/Close shortcuts the data entry process for services performed without a previous request.

Work Order Notes

Notes let you make individual notations about the service performed on a piece of equipment or work order.

Batch Close

AIMS has the ability to close multiple work orders in one quick closing process with appropriate time applied.

Alerts & Previews

AIMS alerts you when other open work orders exist for the same equipment tag number. Also, you can view all open work orders and preview scheduled work orders.

Labor Productivity

Labor Productivity analyzes work order and non-work order activities providing efficiencies and productivity data for employees. Reports include employee productive and non-productive time, work accountability and efficiency, estimated vs. actual hours and PM workload forecasts.

Data Managers

Data Managers ensure all data entry is standardized to your specifications. This creates the data integrity necessary to obtain complete and credible reporting.

Security

You can create a simple or complex security system. Access can be controlled by facility, component, file, toolbar function, and some data fields—all with one configuration set to the user logon.

Customer Service

Customer Service lets you create standard forms to apply to work requests and completions. You can have AIMS automatically email confirmation to your customer when a work request is received, closed or both. Also included is a link to a Customer Service Survey. Automated confirmations provide effortless communication and improve customer satisfaction.

Reports

AIMS Reports help you respond to daily issues and provide the big picture to make timely decisions. Reports can be set up easily through a variety of user-defined filters, sorts, sub-sorts and date parameters.

Reports can be created three ways: Detailed for analytical purposes, Summary for a management overview, and VIP for an executive summary. Reports can be printed immediately, held for printing later or emailed.

Report Macros let you run routine reports with just “two clicks” – first on the report name and then on the chosen macro. Report Macros are set once for sorts, filters, and preset designated periods (e.g., yesterday, last month).

Export to Excel

Export to Excel efficiently and easily downloads AIMS data to Excel. You can move as much or as little data as needed to standard Excel spreadsheets and graphs.